Financial Reporting and Analysis

Grant Financial Management Planning:

• Oversee financial management for all grant-related activities, ensuring accuracy and compliance with donor requirements and organizational policies.
• Monitor grant expenditure against approved budgets and forecasts, identify variances, and provide timely financial analysis and advice to programmme teams and management.
• Prepare grant financial reports in accordance with donor guidelines and submission deadlines.
• Ensure timely and accurate invoicing and cash-flow management for grants, monitoring fund receipts and disbursements.
• Conduct regular reviews of grant expenditures to ensure compliance and accurate allocation of costs. Donor and Partner Relations and Reporting
• Support the financial reporting process, ensuring alignment with donor requirements, subgrantee (partner) agreements, and internal timelines.
• Maintain positive relationships with donors and partners, addressing financial queries and ensuring timely and accurate financial reporting.
• Ensure all financial documents of grants and subgrants are kept in the shared filing systems for complete, accurate and accessible documentation. 

Budgeting and Financial Planning

• Assist Executive Director and Finance Manager in the formulation of annual budgets and periodic forecasts in collaboration with Senior Project manager and senior leadership.
• Monitor budget implementation across projects and departments, ensuring expenditures align with approved budgets and donor agreements.
• Provide timely updates and variance analysis to facilitate proactive financial management and resource allocation.

Accounting Operations and Controls

• Oversee day-to-day accounting functions including processing invoices, payments, payroll, advances, and bank transactions with meticulous attention to detail.
• Ensure all financial transactions are recorded accurately in the accounting system and comply with ARK Foundation’s financial policies and procedures.
• Conduct regular reconciliations of bank statements, ledger accounts, and project expenditures to maintain financial integrity.

Compliance and Audit Support

• Ensure compliance with local statutory requirements including tax regulations, VAT, and labor laws, as well as donor-specific financial guidelines and reporting standards.
• Maintain comprehensive and well-organized financial records and documentation to facilitate internal and external audits.
• Coordinate with external auditors during audit processes, providing necessary documentation, explanations, and follow-up on audit recommendations.

Financial Systems and Process Improvement

• Utilize financial management software and tools effectively to streamline accounting processes and enhance reporting accuracy and efficiency.
• Identify opportunities to improve financial workflows, internal controls, and reporting mechanisms to strengthen overall financial governance.

Procurement and Vendor Management

• Support procurement activities by reviewing purchase requests, ensuring compliance with procurement policies, and maintaining proper documentation.
• Liaise with vendors and service providers to resolve payment issues and maintain positive working relationships.

Collaboration and Communication

• Work closely with research and programme teams to understand project financial requirements and provide timely financial support and guidance.
• Communicate financial information clearly and professionally to non-finance staff, fostering transparency and accountability.
• Participate in cross-functional meetings and contribute financial perspectives to program planning and implementation discussions.