Administrative & Calendar Support 

• Manage the Executive Director's calendar, appointments, and meeting schedules

• Coordinate travel arrangements, logistics, and itineraries

• Screen and prioritize correspondence, calls, and requests on behalf of the ED

Documentation & Communication 

• Draft, edit, and proofread letters, memos, reports, and official correspondence for the ED's signature

• Prepare briefing notes, talking points, and presentation materials for meetings and events

• Maintain confidential files and records for the ED's office

Meeting & Event Coordination 

• Organize board meetings, senior management meetings, and donor/partner meetings, including agenda preparation and minute-taking

• Coordinate logistics for organizational events, workshops, and external engagements involving the ED

Liaison & Coordination 

• Serve as a point of contact between the ED's office and project teams, departments, donors, and external partners

• Follow up on action items and decisions from meetings to ensure timely execution

• Support cross-departmental coordination on behalf of the ED as required

Confidentiality & Discretion 

• Handle sensitive organizational, HR, and donor information with strict confidentiality

• Exercise sound judgment in managing access to the ED and prioritizing competing demands